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Assignment Briefs 07-04-2024

Explain legal requirements, policies, and codes of practice for information management in care settings

Information Management for Leaders of Adult Social Care Services

This unit will develop your knowledge of effective information management in line with legislation and your organisations’ policies and procedures.  You will look at potential threats such as scamming and hacking and how to deal with these effectively

ANALYSE - to study or examine something in detail (looking at all the component parts of the whole) to discover more about it, i.e., what works well, what does not, how is it beneficial.

A conclusion could follow - what possible changes can be made as an improvement.

EVALUATE - to judge or calculate the quality, importance, or value of something: i.e., why this is used, what purpose or value does it have, does it fulfil its purpose.

A conclusion could follow – to continue with the item, discontinue it, or suggest possible changes




Explain legal requirements, policies, and codes of practice for information management in care settings


Explain your role and responsibilities in effective information management 

(see below guidance)


Explain your role and responsibilities in supporting others to effectively handle information


Analyse the impact of potential threats that may occur with digital and remote systems used for information management (see below guidance)


Explain how to respond to and report a data breach according to your organisation’s procedures


Summarise how to initiate your service’s business continuity plan and its relevance to data and cyber security


Effective information management must include consideration of:

  • privacy notices
  • transparency information
  • data and cyber security
  • how devices are secured
  • confidentiality, availability, and integrity of records/information
  • reducing the risk of data breaches

Potential threats can mean scamming, phishing, system crashing, data corruption, viruses, spyware, Trojans, hacking, malware, open Wi-Fi and ethical/unethical practice.

Example Answer (Plagiarised)

Explain legal requirements, policies, and codes of practice for information management in care settings

Legal Requirements

Data Protection Act 2018 (DPA 2018)

The Data Protection Act 2018 (DPA 2018) incorporates the General Data Protection Regulation (GDPR) into UK law, establishing a comprehensive framework for data protection. It sets out the legal principles for collecting, using, and storing personal data. These principles include lawfulness, fairness, and transparency; purpose limitation; data minimization; accuracy; storage limitation; integrity and confidentiality; and accountability. Under the DPA 2018, individuals have specific rights regarding their personal data, such as the right to access their data, correct inaccurate data, request the erasure of data, and restrict the processing of their data. These rights ensure that individuals have control over their personal information and that organizations handle it responsibly.

Health and Social Care Act 2012

The Health and Social Care Act 2012 emphasizes the importance of confidentiality and information governance in the health and social care sectors. It mandates that care providers maintain robust systems to ensure the confidentiality and security of personal information. The Act also requires that information be shared appropriately to ensure the continuity and quality of care, while safeguarding individuals` privacy. This legislation underscores the need for a balanced approach, where protecting patient confidentiality is as crucial as ensuring that healthcare professionals have access to the information necessary for providing care.


NHS Information Governance Policy

The NHS Information Governance Policy outlines the standards and procedures for managing patient information within the National Health Service (NHS). It covers all aspects of information management, including data protection, confidentiality, information security, and records management. The policy ensures that patient information is handled in a manner that respects privacy, maintains confidentiality, and complies with legal requirements. It provides guidelines for NHS staff on how to manage patient information securely and responsibly, ensuring that information is only accessible to those who need it for legitimate purposes.

Caldicott Principles

The Caldicott Principles are a set of guidelines designed to protect patient confidentiality while enabling the appropriate sharing of information within the health and social care sectors. Established by the Caldicott Committee, these principles include ensuring that information sharing is justified, using the minimum necessary data, and maintaining strict controls on access to patient information. The principles also emphasize the importance of ensuring that those accessing patient information are aware of their responsibilities and that information sharing decisions are regularly reviewed to ensure compliance with confidentiality requirements.

Codes of Practice

NHS Code of Practice on Confidentiality

The NHS Code of Practice on Confidentiality provides detailed guidance on handling personal information in healthcare settings. It sets out the legal obligations and best practices for maintaining patient confidentiality, ensuring that patient information is shared appropriately and securely. 



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